Parent Manual

Our parent participation/involvement preschool is a Non-Profit Organization, operated and administered by paid teachers, and helped by volunteer parents who are Directors on the Executive Committee and who let with other low commitment jobs at the Preschool.

Our teachers are Early Childhood Educators, licensed under the BC Governments ECE Registry and the Community Care and Assisted Living Act, Child Care Licensing Regulation, have undergone Criminal Checks and have their Child Care First Aid. Our facility is regularly inspected by Vancouver Coastal Health and our local Fire Department.

The preschool provides a place where the children/student can experience an enjoyable school experience. This early school experience will be valuable once your child/ren enter public school. It is also a place where parents have the opportunity to: watch their children as members of a group; observe and converse with the teacher and other parents regarding parenting, or to to find new ways of managing their children.

We are also a supportive community of families where we all demonstrate kindness, empathy, acceptance and understanding. Most of all, a parents involvement in the school sends a powerful and loving message to our children that they are important and we care about what they do.

In a preschool, emphasis is not on formal learning such at the ABC’s or 123’s. The philosophy of our preschool is that children learn through play. We are based on the Reggio Emilia approach, which places the children, their natural development, their relationship with our teachers and and the school environment at the centre of learning. “Learning” must make sense from the child’s point of view. Therefore the activities are “child led”, which is a way of saying they have some control over the direction of their learning. Their play is guided by teachers and the program is planned with specific goals in mind for growth milestones for the appropriate age, outdoor exploration and social development.

The daily program is flexible, with a balance between:

-active and quiet play 

-group and individual play 

-free and planned play 

-outdoor and indoor play 

– conversing and listening

-snack time and or/lunch time

Non-Profit Organization

As a Non-Profit Organization, we are required by the Society Act of BC to have a Board of Directors (Executive) , have members (families), and adhere to our own Constitution and Bylaws.

Our Teachers are hired by our Teacher hiring committee(Selected Directors), by way of the teacher contract protocols to run the schools Education Program, and manage the day to day operations/administration of the school.

The Executive run meetings, and manage the set yearly Fundraisers and Marketing (Social Media) efforts.

The Members(each family) are required to hold a job on the Parent Job list, or be part of the Executive. Some jobs require weekly attention, some jobs require a single day of commitment in a year. We thank everyone for their ability to help our school run a little smoother.

School Year Classes Times:

3 year old class: Monday & Wednesday – 9:15am-12:15pm

4 year old class: Tuesday & Thursday – 9:15am -1:15pm


There are three kinds of fees payable to the school. 

The Registration Fee is payable at the time of registration and includes the following yearly costs: each Child/Familys Insurance, individual student supplies. The Registration Fee is non-refundable. 

Tuition Fees is the fee are required to pay staff, building insurance, utilities, and general building upkeep. Tuition fees can be paid by two means:

One time payment of the full yearly tuition, (recommended for families whose children are familiar and comfortable in our program)

-or 10 Monthly payments, which are payable in advance and are due on the 1st of each month. From September 1st to June 1st.

Registration and Tuition Fees are calculated yearly during the preparation of the annual budget.

As stated in the bylaws, the fees are for a full month regardless of the number of days attended. A month covers the period from the 1st of the month to the 1st of the following month (i.e. 1st of September to 1st of October).

One time payment of the years tuition can be paid by E-transfer.

The monthly payment of fees are collected by an Electronic Fund Transfer (EFT), cash, e-transfer or cheque.

As per our Bylaws, when withdrawing from our program, one months notice must be given, or one months fees in lue of notice, is required.

If deciding to pay fees by cash, e-transfer or cheque. First and Last months tuition fees must be paid on the first day of attending class.

New for 2022/23 – Fundraising Opt-out fee

This year we are excited to introduce the Fundraising Opt-out fee (see below), where if you chose this option you DO NOT have to participate in any of our fundraising initiatives.

Child Care Tax receipts

Tax receipts will be provided to all currently enrolled familes on Feb. 1 of each year, for the previous year.

All out going families will be provided their Child Care Tax Receipt at the end of their school year.

Line 21400 Child Care Expenses

Child care costs are not claimed as a non-refundable tax credit, but as a deduction from income on the personal tax return.  A non-refundable tax credit is always at the lowest tax rate (except in Quebec), but a reduction of income would save tax at the taxpayer’s marginal tax rate.

In the Canadian Tax Calculator, child care costs are entered in the deductions area.  The calculator does not check to ensure that the maximum allowable amount is not exceeded.  It will provide a warning if the child care costs are being claimed by a higher income spouse.

Who Claims the Deduction?

In most cases, child care expenses for an eligible child must be claimed by the parent with the lower net income for tax purposes.  If the parents are separated and share custody, sometimes each parent may claim a portion of the child care costs.  Where a medical doctor certifies in writing that the lower-income spouse is incapable of caring for the child due to a physical or mental infirmity, then the costs may be claimed by the higher income spouse.

Eligible Child

An eligible child is a child of you or your spouse or common-law partner, or a child who was dependent on you or your spouse or common-law partner, and whose net income in the year is less than or equal to the federal basic personal amount ($12,421 to $13,808 in 2021, $12,719 to 14,398 in 2022).  The child must have been under 16 years of age at the beginning of the year, unless the child was mentally or physically infirm.


To keep our fees low, each year we need to Fundraise $6000.00 to ensure our teacher salaries and operation fees are covered. Each year, we offer a variety of ongoing and seasonal Fundrasing initiatives. We need each family to participate in our fundraising programs or NEW for 2022, we are now offering a Fundrasing OPT-OUT fee of $200 per family. With the Fundrasing OPT-OUT fee, by paying $200 per family each year, you can OPT – Out of participation/contributing to our fundraising programs. If the Fundraising OPT-OUT option is chosen, a one time payment or $20/mth may be added to the monthly tuition fee.

If you choose to participate in our Fundraisers, each student is required to spend $200 during the year to contribute to our fundraising goals.


JOVIAL is our administration software. In your JOVIAL account you will see:

  • a record of your payments (Registration fee, Tuition fee payments)
  • All forms and document or image uploads
  • Class List with caregiver contact numbers
  • Internal registration for the following years Term(internally open: December) Public Registration opens: Febuary
  • Links to Parent handbook, Bylaws and Constitution, Parent Job List and Meeting Minutes


Our school is closed on Civic Holidays, and for Winter Break and Spring Break, which align with the SD46 Calendar. See our website calendar for those dates. We are NOT closed for the SD46 ProD days, as our Teachers do not participate in the SD46 Teacher Professional Development.

If weather conditions, such as snow create dangerous driving conditions, and close the SD46 school bus routes, we will close our school for that day as well, as the roads are then deemed not safe to travel. We will inform families of the Snow Day.

If our school needs to close for whatever other reason, our Head Teacher/Supervisor will email or call the day before or the morning of. Please email her back to confirm you have seen the email, if not she will call you to confirm. Please check your phone for texts or emails, each morning before school, for it there is an emergancy close.

School Closures are accounted for in the Yearly Tuition fee, therefore fees will not change if there is a school closure.


Children should be sent to school in sturdy clothes suitable for all types of play, both indoors and outdoors.

Indoor clothing should be comfortable and washable, though please note that some paints or materials may not ever fully wash out of clothing. *Some families set aside specific sets of clothes as “Preschool clothes” which can get painted/glued or dirty.

You may keep slippers for inside (and extra underwear or a change of clothes if your child requires it) at the school. All removable items of clothing and shoes should be carefully marked with your child’s full name. See or Mabel’s Labels Fundraising Campaign

Outdoor clothing must be weather/season appropriate.

In winter, make sure your child has a warm hat and some mitts or gloves. If it is rainy, have your child wear boots and a waterproof jacket or muddy buddy.

In spring/summer, a ball cap or sunhat, running shoes are the appropriate outdoor summer shoes for preschool, not sandles/crocs, or flip-flops. .


Lock the gate upon entering and leaving so children can not go out to the parking lot without a parent.

Please note that the teachers are not obligated to release your child to anyone without being informed in advance.

Drive slowly and with awareness when coming in or out of the parking area as small children run out between the cars.

Please pick up your child on time –Also please be advised that the Town of Gibsons has a “no idling” bylaw which means that vehicles stopped for longer than 2 minutes must turn off their engines. Please respect this rule and shut off your engines – the playground is right beside the parking lot.


Arrangements for the children’s transportation to and from preschool remain the responsibility of each parent. You may form “carpools” but do inform the teacher of these arrangements and any daily deviations. All parents who drive young children (especially those driving in carpools and on children’s excursions) must increase their third party liability insurance to a minimum of one million dollars. All children must be in appropriate car seats as per B.C. law.


In the case of a severe cold or any other contagious disease, your child should be kept at home, until they feel well enough to return. Fever must not be present.

Cold and Flu season generally occurs in the Fall (Sept-Nov) and Spring(Mar-Apr).

For specific Policies and Procedures please see our Health and Wellness Policy, Cleaning and Sanitary Policy, on our School Policies page

In the case of a communicable disease (e.g. mumps, measles, Covid-19 etc.) please inform the teacher as soon as possible of your child is confirmed positive. If we have 3+ cases in our school, we are required to report to Vancouver Coastal Health that we have a communicable disease, present in our school community.

Following these guidelines are for determining when to keep your children at home, which have been determined by Vancouver Coastal Health.

Symptoms which require children to be excluded from child care facilities:

• Pain: any complaints of unexplained or undiagnosed pain.

• Acute cold with fever, runny nose and eyes, coughing and sore throat. The child may stop being contagious once temperature, well being and energy are normal, although coughing and runny nose may continue (depending on the suspect illness).

• If symptoms are caused by a known allergic reaction, the child is not contagious.

• Difficultly in breathing – wheezing or a persistent cough.

  • Fever (100 F / 38.3 C or more) accompanied by general symptoms such as listlessness may be an early sign of illness that requires a physician’s attention.

• Sore throat or trouble swallowing

• Infected skin or eyes or an undiagnosed rash.

  • Headache and stiff neck – SHOULD SEE PHYSICIAN

• Unexplained diarrhea or loose stools combined with nausea, vomiting or abdominal cramps. These symptoms may indicate a bacterial or viral (gastrointestinal) infection which is very easily passed from one child to another. 

The child should be kept home until all symptoms have stopped.

•Nausea and vomiting may be an early sign of illness that requires a physician’s attention

• Severe itching of body and scalp

• Children with known or suspected communicable diseases

It is required to keep (or take) a child home when the child:

   – is suffering from one of more of the above symptoms.

   – is not well enough to take part in the regular program of the facility.

Head Lice

Head Lice are a common human parasite that you and your family, will be introduced too, thru daycares, preschools or elementary school. Head Lice are in every country of the world and can affect all races and genders.

Having head lice does not mean you are not clean. It’s not your fault if you or your child has head lice.

Generally the first time you find out your child or self may have been in contact with someone with head lice, it will seem shocking and the thought, subconsciously make your head itch. This is a normal response.

featured image

You can prepare yourself and family, by watching lice removal YouTube videos, and getting a lice comb. (amazon or local pharmacy). Learn where to look for signs of infestation on the scalp when the time comes.

Upon hearing that there has been a case in our preschool, all students who have long hair should wear hair up in a pontail or braids. Lice travels along a strand of hair by walking with unique claws at the end of their legs, and use the hair strand as bridge to move from one person to another, they do not fly or jump.

It is our school policy to inform parents if there is or has been a case of Head lice at our school. We do not say which class or who has been infected. It is the responsibility of the parents of the infected child to care for their child to eliminate their head lice case.

More Info on Head Lice:

Head lice are tiny insects that live on the scalp, where they lay eggs. Head lice do not spread disease.

What do head lice look like?

Lice have 3 stages – the egg (nit), the nymph and the adult.

  • Nits are whitish-grey, tan or yellow ovals, about the size of a grain of sand. They stick to the hair close to the scalp and can look like dandruff. Nits hatch into nymphs in 9 to 10 days. Nits are generally located behind ears, of at the nap of the neck.
  • Nymphs are baby lice. They look like adult lice but smaller.
  • Adult lice are hard to see since they are about the size of a sesame seed. Adult lice can live for up to 30 days on a person’s head, but they die within 2 days away from the scalp. 



The aim of parent education is to keep families informed of new developments in matters relating to our children and to expose you to areas that you may be unfamiliar with, or to discuss matters you may like to know more about.

Our Parent Education is a unique element of our school that we take pride in. Parent Education will be offered in the Head Teachers monthly newsletter and on our website through links and resources.


We also have a library with books pertaining to different aspects of children’s growth and needs which may be borrowed by parents at any time. The library is located under the main notice boards against the wall just beyond the cubby area. Please sign out any books which you may wish to read using the sheet provided near the books. If you have a book that you think will be beneficial to other parents, please recommend it to the Head Teacher. We also accept book donations. If you have a book that you would like to give to the school, you can give it to one of the teachers.


The Personnel Officer serves as a liaison between the teachers and the Membership(Executive included) (see Bylaws), and between the Preschool and community. If you have any concerns, please contact the Head Teacher regarding curriculum and operations of the school including Accounting. If no solution is reached, contact the Personnel Officer.


Just inside the entrance to the school is your child’s cubby. The teachers and other parents also use this cubby to communicate with you.

Teachers will also communicate with you thru email, thru the preschool Gmail, or thru a the administration email account.

Jenna –

Robin –

Please remember to pick up your child’s artwork and any other information each day. In addition, there are two notice boards. One inside and outside the entrance of the school, where membership informing documents are posted, as well as other timely information.

 MAKING THE BREAK (aka leaving the main caregiver)

Beginning school often imposes a strain both on the child and the parent. It is important that the parent stay close by for the first day and for as many days as necessary to help ease the transition from home to school. Some children find the adjustment much harder than others, and each child must be given the time and support s/he needs to make the break. It is important that the child feels secure with this process, as his / her first school experience. A gradual intake of children (Gradual Start) and shorter school hours are generally arranged during the first week of school to allow the teachers to establish a relationship with each child and to give the child a chance to adjust to the school environment. A child will happily form a bond with a new care giver/teacher as the child sees their parents accepting of the new caregiver/teachers during drop off and pick up. Therefore, the positive relationship between the parent and teacher/caregiver is vital to this transition.

Parents should be able to leave their child for a full class, by the second month of school (end of October). If your child is still not ready by then, please discuss your options with the Head Teacher/Supervisor.


Say encouraging things when the child asks about school, without overselling the experience or using it as a threat (“You can’t go to big boy school if you pee in your pants”). Remember that each child is going to react in his or her own unique way to the new experience. There will be children in each class working thru their own experience of separating from their parent. We all must have compassion for our children and families, that are working thru this transition.


Be prepared for changes in your child’s behaviour.

New behaviours are common, such as: needing more rest; restless or disturbed sleep; temper tantrums; or regressing to habits or behaviours characteristic of a younger child.

It is very common for a child to take on new independence (new behaviour at home) after s/he feels comfortable at school.

Some children will not want to leave preschool at the end of class, this is also normal, and they are starting to learn how their desires can be negotiated.

Work with your child thru these transition stages, how you negotiate and how you discuss what your child is they are going thru, will be a life long activity.

Some children will be incountering new people, who they like or who they do not like for the first time. This is the beginning of how their social interactions and social behaviours form, outside their family unit. Our Teachers, are educated in how to help each child learn the skills to socialize with others. Learning Social skills and behaviours may take longer for some children. Teachers are there to work with every child/student and their parents, to enable the child to move thru this stage successfully.


Remember to be loving and supportive on the first few days of school. It is normal for your child to: stand on the sidelines; hit or bite another child; refuse to give or take turns; cry or break down easily; or cling excessively to you when you try to leave. If you find the behaviour troubling, speak with the teacher, we are there to support you and can help work through these situations.

During a situation, try to appear calm and unconcerned, although you may not feel like this internally. Help your child feel secure and comfortable by returning for him/her on time. Avoid comparing or talking about your child to others, especially verbally within his/her hearing.



Regarding an Emergency event ie, Flood, Earthquake, or other natural disaster.

The chain of command at our school is as follows. The teacher is in charge during an emergency. If the teacher is not able to give direction, the assistant teacher will assume control. We follow our Emergency Preparedness Plan.

An emergency kit, containing tools, food, and medical supplies is stored at the back of the school in the shed. The kit is in a large yellow Rubbermaid tub. The kit contains all the items recommended by emergency planning authorities for a school our size. If your child has an ongoing health condition requiring medication, it is your responsibility to purchase this medication (enough for at least 72 hours), to fill out and sign an authorization form (available from the Assiatant Teacher/Operations), and put the form and medication into the emergency kit. You are also responsible for keeping the medicine current if it has an expiry date.

As soon as possible after the disaster, you will be expected to pick up your child at the Preschool, or if the situation is untenable, at the nearest emergency evacuation centre, the location of which will be announced on CKAY 91.7 FM. In the event that you cannot make it to the school, we will expect one of three alternate adults to pick up your child.


This procedure is a general summary.

After an event:

– the supervisor will make the evacuation decision. If evacuating, the Supervisor will lead class to the meeting place on the grassy area at the far side of the Harmony Hall Parking lot.

No one will re-enter the building unless instructed by the supervisor.

Children are picked up, and are marked on the class list:

-First and last name of who picked up the child

-Where the adult was planning to take the child (i.e. home, Evacuation Centre)

-What time the child left

– do not phone the school – keep phone lines clear for emergencies.

– when safe to travel, go to the school to collect your child – your child will NOT be released otherwise.

– if you are unable to reach the school, contact your alternate guardian to collect your child.




It shall be the policy at the Jack and Jill Parent Participation Preschool to abide by the Child Care Licensing Regulation Act regarding discipline: section 51 Behavioural Guidance; and section 52 Harmful Actions Not Permitted. 

The legislation reads as follows:

Behavioural guidance

51(1) A licensee must

(a) ensure that behavioural guidance is appropriate to the age and development of the child who is receiving the guidance, and

(b) provide to employees and parents a written statement of the licensee’s policy on behavioural guidance.

Harmful actions not permitted

52 (1) A licensee must ensure that a child, while under the care or supervision of the licensee, is not subjected to any of the following:

(a) shoving, hitting or shaking by an employee or another child, or confinement or physical restraint by another child;

(b) confinement or physical restraint by an employee, except as authorized in a child care’s plan if the care plan includes instructions respecting behavioural guidance;

(c) harsh, belittling or degrading treatment by an employee or another child, whether verbal, emotional or physical, that could humiliate the child or undermine the child’s self respect;

(d) spanking or any other form of corporal punishment;

(e) separation, without supervision by a responsible adult, from other children;

(f) as a form of punishment, deprivation of meals, snacks, rest or necessary use of a toilet.

(2) A licensee must ensure that a child is not, while under the care or supervision of the licensee, subjected to emotional abuse, physical abuse, sexual abuse or neglect as those terms are defined in Schedule H.

The philosophy at the Jack and Jill Parent Participation/Involvement Preschool on the most appropriate way to offer discipline is as stated in the Province Of B.C.’s publication “Guiding Children’s Behaviour”.

 Overall classroom discipline is ultimately the teacher’s responsibility. Paid assistants are to be actively involved in maintaining a positive, constructive atmosphere. Where individual situations exceed an assistants comfort level or abilities, the supervisor will be asked to step in to assist or take over for that assistant.

Concerns regarding overall classroom management or discipline of an individual child should be discussed at the earliest convenience with the Head Teacher/Supervisor. It is not appropriate to do this during school hours. Your teacher will help you to arrange a mutually convenient private discussion time. If the situation cannot be satisfactorily resolved, the Personnel Officer should be consulted.


All Parents are required to attend the Annual General Meeting in June. This year we have combined it with our Year End Get-to-gether & Auction. A great wrap up party, and the start to the summer.


3’s Class: Have your child bring a snack each day sufficient for sharing with all the children. Please be aware of current class allergies as well as foods that pose a choking hazard. The list below may be amended in any way necessary to provide for the safety of children with allergies.


 – Fresh or dried fruit. Wash fruit well to remove residues of toxic sprays.

 – Grapes must be seedless and halved before serving to the children.


 – Avocado, cucumber slices, broccoli or cauliflower in florets, cabbage wedges, sweet pepper sticks, carrot sticks cut in long thin strips (including baby carrots), celery sticks, turnip pieces, zucchini spears, cherry tomatoes (halved before serving to the children)

Breads and Cereals:

 – Whole grain crackers, and rice crakes are a few ideas.

 – Choose crackers without additives or trans fats.


 – Cubes of cheese

 – Dried nori (seaweed) torn into bite sized pieces

4’s Class: please have your child bring a sharable snack (eg. Apple that can be cut into pieces etc) to share with the class at morning snack and please provide your Childs own lunch.

The 4’s Class lunch time, is a time for community and to practice eating as a group, with-in a time limit, a skill needed to be ready for Kindergarten.

Special Occasions:

You may bring a special treat for sharing with all the children on your child’s Birthday or other special occasions, in addition to the regular snack. The rules are somewhat relaxed (i.e. birthday cupcakes or cookies may be allowed) AFTER consultation with the Supervisor. It is helpful to mention your intentions to the Supervisor before the special day. Again, be aware of any allergies that may exist in your child’s class.

Try a whipped cream or cream cheese frosting sweetened with a small amount of honey as an alternative to heavily sugared butter icings as a birthday treat.

If you have any questions or ideas for other snack items, feel free to speak with the Supervisor.

Parent Job List:

Every family is required to hold a job on the Parent Job list, or be parent of the Executive. Some jobs require weekly attention, some jobs require a single day of commitment in a year. We thank everyone for their ability to help our school run smoother.

Our Open Door Classroom:

With our Open Door Classroom, we will have our front door to our school open thru out the class session as much as possible, where students are able experience activity stations in both indoor and outdoor settings. Our 4’s Class will sometimes, go on nature walks during their class to collect art supplies or participate in outdoor learning.

If you have any questions or concerns, please contact our teachers at: