Parent Manual

Our parent participation preschool is a non-profit organization, operated by parents and teachers who seek the best possible preschool experience for their children.

The preschool setting provides a favourable environment for the growth, learning and enjoyment of the parents as well as the child. As participating parents, we work with the teacher to help each child achieve his or her maximum potential.

We employ qualified teachers and are licensed by the Community Care Facilities Licensing Board. We are regularly inspected by the Health and Fire Departments.

The preschool provides a place where we can share enjoyable school experiences with our children. These early school experiences will be valuable once our children enter public school. It is also a place where we have the opportunity to watch our children as members of a group; and in observing and conversing with the teacher and other parents, we find new ways of managing our children.

It is also a supportive community of families where we demonstrate empathy, acceptance and understanding. Most of all, our involvement in the school sends a powerful and loving message to our children that they are important and we care about what they do.

In a preschool, emphasis is not on formal learning such at the ABC’s or 123’s. The philosophy of our preschool is that children learn through play. We are based on the Reggio Emilia approach, which places the natural development of children and their relationship to their environment at the centre of learning. “Learning” must make sense from the child’s point of view. Therefore the activities are “child led”, which is a way of saying they have some control over the direction of their learning. Their play is guided by teachers and the program is planned with specific goals in mind, (e.g. sharing, independence, muscle coordination). 

The daily program is flexible, with a balance between:

-active and quiet play 

-group and individual play 

-free and planned play 

-outdoor and indoor play 

– conversing and listening


Each family in the Jack and Jill Preschool pays a membership fee(included in the Registration fee) to join the Council of Parent Participation Preschools (CPPP) in British Columbia. A variety of services and supports are provided to our school by virtue of this membership. 

Foremost among these are:

• Licensing Standards: Following lengthy negotiations with the Community Care Facilities Board, Department of Human Resources, the statement of standards proposed by the CPPP was accepted for the operation of schools belonging to the CPPP.

• Insurance: Member schools receive one million dollars worth of coverage (liability, damage, theft, etc.) for an annual premium.

• Assistance to Committees: Assistance is available to Parent Education, Enrolment, etc. by way of workshops, information exchange, and the portfolios for all the Executive positions. A film strip library and regular teacher workshops are additional services.

Newsletter: The CPPP newsletter is published monthly with articles of interest to parents of preschoolers and information on upcoming courses and meetings. The CPPP has continued to grow at a regular rate since its inception in 1945 with five schools. There are now 38 across B.C. It continues to be dedicated to improving the quality of standards of preschool education and parent education, and continues to be a positive influence on countless children and parents.

Current 2020-21 School Year(in intalics):

3 year old class: Tuesday & Thursday, 9:15 – 11:15

4 year old class: Monday and Wednesday – 9:15 – 11:15 am

4 year old class: Tuesday, Wednesday & Thursday – 12:30 – 2:45pm

NEW!! 2021/22 School Year:

3 year old class: Monday & Wednesday – 9:15am-12:15pm

4 year old class: Tuesday & Thursday – 9:15am -1:15pm


There are two kinds of fees payable to the school. 

– The Registration Fee is payable at the time of registration and includes the following yearly costs: a fee for membership in the CPPP; insurance costs (fire and liability). The Registration Fee is non-refundable. 

– Monthly fees are payable in advance and are due on the 1st of each month. From September 1st to June 1st.

Fees are calculated yearly during the preparation of the annual budget. The costs for each class (i.e. salaries, workshops, substitute teachers, etc.) are calculated for the full year and then they are divided into 10 monthly payments. These fees (along with the remainder of the budget) are voted on by the membership (both the current members and the new members for the upcoming year) at the General Meeting in May.

As stated in the bylaws, the fees are for a full month regardless of the number of days attended. A month covers the period from the 1st of the month to the 1st of the following month (i.e. 1st of September to 1st of October).

The monthly fees are collected by an Electronic Fund Transfer (EFT)


Children should be sent to school in sturdy clothes suitable for all types of play, both indoors and outdoors. Indoor clothing should be comfortable and washable, though please note that some paints or materials may not ever fully wash out of clothing. Outdoor clothing must be weather appropriate. In winter, make sure your child has a warm hat and some mitts or gloves. If it is rainy, have your child wear boots and a waterproof jacket. You may keep slippers for inside (and extra underwear or a change of clothes if your child requires it) at the school. All removable items of clothing and shoes should be carefully marked with your child’s full name.


When dropping off and picking up children, please come into the school entrance and complete the sign in / sign out sheet. Please note that the teachers are not obligated to release your child to anyone without being informed in advance. Lock the gate upon entering and leaving so children can not go out to the parking lot without a parent. Drive slowly and with awareness when coming in or out of the parking area as small children run out between the cars. COVID-19 PROTOCOL- One family in cubby area at a time, please wash your hands upon entry.

Please pick up your child on time – this helps your child feel secure and comfortable at school. Also please be advised that the town of Gibsons has a “no idling” bylaw which means that vehicles stopped for longer than 2 minutes must turn off their engines. Respect the rule and shut off your engines – the playground is right beside the parking lot, and no one wants our children breathing in additional pollution.


Arrangements for the children’s transportation to and from preschool remain the responsibility of each parent. You may form “carpools” but do inform the teacher of these arrangements and any daily deviations. All parents who drive young children (especially those driving in carpools and on children’s excursions) must increase their third party liability insurance to a minimum of one million dollars. All children must be in appropriate car seats as per B.C. law.


In the case of a severe cold or any other contagious disease, your child should be kept at home. In the case of a communicable disease (e.g. mumps, measles, etc.) please inform the teacher as soon as possible. Following are guidelines for determining when to keep your children at home, received from Vancouver Coastal Health..

Symptoms which require children to be excluded from child care facilities:

• Pain: any complaints of unexplained or undiagnosed pain.

• Acute cold with fever, runny nose and eyes, coughing and sore throat. The child may stop being contagious once temperature, well being and energy are normal, although coughing and runny nose may continue (depending on the suspect illness).

• If symptoms are caused by a known allergic reaction, the child is not contagious.

• Difficultly in breathing – wheezing or a persistent cough.

  • Fever (100 F / 38.3 C or more) accompanied by general symptoms such as listlessness may be an early sign of illness that requires a physician’s attention.

• Sore throat or trouble swallowing

• Infected skin or eyes or an undiagnosed rash.

  • Headache and stiff neck – SHOULD SEE PHYSICIAN

• Unexplained diarrhea or loose stools combined with nausea, vomiting or abdominal cramps. These symptoms may indicate a bacterial or viral (gastrointestinal) infection which is very easily passed from one child to another. 

The child should be kept home until all symptoms have stopped.

•Nausea and vomiting may be an early sign of illness that requires a physician’s attention

• Severe itching of body and scalp

• Children with known or suspected communicable diseases

It is required to keep (or take) a child home when the child:

   – is suffering from one of more of the above symptoms.

   – is not well enough to take part in the regular program of the facility.



The aim of parent education is to keep us informed of new developments in matters relating to our children and to expose us to areas that we may be unfamiliar with or matters we may like to know more about.

The Parent Education Officer is primarily responsible for the overall design of the program. S/he organizes speakers who are experts on various topics. These sessions are held at the General Meetings. All parents are required to attend General Meetings. In a month where there is no general meeting, the Parent Education Officer finds interesting articles to serve as homework so that we meet our ongoing education requirement.


We have a library with books and videos pertaining to different aspects of children’s growth and needs which may be borrowed by parents at any time. The library is located under the main notice boards against the wall just beyond the cubby area. Please sign out any books which you may wish to read using the sheet provided near the books. If you have a book that you think will be beneficial to other parents, please recommend it to the Executive. We also accept book donations. If you have a book that you would like to give to the school, you can give it to one of the teachers.


The Personnel Officer serves as a liaison between the parents and the Executive (see Bylaws). Should you have any issues that require clarification, first contact your Class Representative. If no solution is reached, contact the Personnel Officer. You may also speak with any member of the Executive. We are happy to assist you in any way that we can.


Just inside the entrance to the school is your child’s cubby. The teachers, the Executive and other parents also use this cubby to communicate with you. Please remember to pick up your child’s artwork and any other information each day. In addition, there are two notice boards. One is just inside the entrance of the school, where the minutes of the meetings are posted, as well as other timely information.

Try to get into the habit of checking these boards regularly for information of interest to you and your child.


Beginning school often imposes a strain both on the child and the parent. It is important that the parent stay close by for the first day and for as many days as necessary to help ease the transition from home to school. Some children find the adjustment much harder than others, and each child must be given the time and support s/he needs to make the break. It is important that the child feels secure with his / her first school experience. A gradual intake of children and shorter school hours are generally arranged during the first week of school to allow the teachers to establish a relationship with each child and to give the child a chance to adjust to the school environment.


Say encouraging things when the child asks about school, without overselling the experience or using it as a threat (“You can’t go to big boy school if you pee in your pants!”). Remember that each child is going to react in his or her own unique way to the new experience.


Be prepared for changes in your child’s behaviour. New behaviours are common, such as: needing more rest; restless or disturbed sleep; temper tantrums; or regressing to habits or behaviours characteristic of a younger child. It is very common for a child to take on new independence (new behaviour at home) after s/he feels comfortable at school.


Remember to be loving and supportive on the first few days of school. It is normal for your child to: stand on the sidelines; hit or bite another child; refuse to give or take turns; cry or break down easily; or cling excessively to you when you try to leave. If you find the behaviour troubling, speak with the teacher. They are there to support you.

Try to appear calm and unconcerned, although you may not feel like this internally. Help your child feel secure and comfortable by returning for him/her on time. Avoid comparing or talking about your child to others, especially verbally within his/her hearing.



1. EMERGENCY PREPAREDNESS PLAN (General information)

Please review Jack and Jill’s Emergency Preparedness Plan. A copy is available in the Parent’s Education Library. We also have information in the library about home emergency preparedness. You can also obtain excellent information from the Sunshine Coast Regional District. Their office is located at 1975 Field Rd., Sechelt, V0N 3A1, and the contact number for the Emergency Program is 604 885 6887.

The most important thing to remember during any kind of incident is to stay calm and reassure the children. Keep the children safe and calm and take direction from the supervisor. The chain of command is as follows. The teacher is in charge during an emergency. If the teacher is not able to give direction, the assistant teacher will assume control. If neither the teacher nor the assistant teacher is available, the duty parent will be in charge. Follow the Emergency Preparedness Plan.

An emergency kit, containing tools, food, and medical supplies is stored at the back of the school in the shed. The kit is in a large yellow Rubbermaid tub. The kit contains all the items recommended by emergency planning authorities for a school our size. If your child has an ongoing health condition requiring medication, it is your responsibility to purchase this medication (enough for at least 72 hours), to fill out and sign an authorization form (available from the Enrolment Officer), and put the form and medication into the emergency kit. You are also responsible for keeping the medicine current if it has an expiry date.

As soon as possible after the disaster, you will be expected to pick up your child at the Preschool, or if the situation is untenable, at the nearest emergency evacuation centre, the location of which will be announced on CKAY 91.7 FM. In the event that you cannot make it to the school, we will expect one of four alternate adults to pick up your child.


This procedure is a general summary. Please familiarize yourself with the school’s Emergency Preparedness Plan, and this procedure.


– issue the TAKE COVER order at the first sign of tremor. This means take cover under a table or desk, in a corner or doorway. In areas where no cover is available, move to an interior wall.

– assume the CRASH position for 60 seconds. This means kneel with your back to the wall (if applicable), place head close to the knees, clasp hands behind the neck, and cover side of head with arms.

– talk calmly to reassure students. Counting to 60 out loud can be soothing. AFTER SHAKING STOPS (Duty Parent)

– reassure students.

– the supervisor will make the evacuation decision. If evacuating, lead class to the

meeting place on the grassy area at the far side of the Harmony Hall Parking lot.

Do not re-enter the building unless instructed by the supervisor.

– be prepared to choose an alternative escape route in case of fire or exit

blockage. If the doors are jammed then break a window.

– once outside take attendance and make sure that all students have evacuated.

– collect the emergency kit and first aid backpack from the shed and administer

first aid, if necessary.

– if dealing with injuries that require hospitalization, write the specific information

on the name tags. If name tags are not available, write information on foreheads.

– remind students that parents may be delayed in calling for them.

– encourage students to talk about their fears and anxieties.

– be prepared for aftershocks.

– as children are picked up, mark the following on the class list:

-First and last name of who picked up the child

-Where the adult was planning to take the child (i.e. home, Evacuation Centre)

-What time the child left

 AFTER (Parents not at the school)

– do not phone the school – keep phone lines clear for emergencies.

– when safe to travel, go to the school to collect your child – you child will NOT be

released otherwise.

– if you are unable to reach the school, contact your alternate guardian to collect

your child.





 For additional information, please see:

Jack and Jill Parent Participation Preschool Constitution

Article II: Purpose (Parent Manual Section E, item 1) 

The Parent as Teacher Assistant (Parent Manual Section B, item 3, A Few Things to Consider para.2) 

Guiding Children’s Behaviour

Province of B.C., Ministry of Health, Provincial Child Care Facilities

Licensing Board (Jack and Jill Parent Education Library or Health Unit) 

Community Care and Assisted Living Act: Child Care Licensing Regulation – Part

4, Division 2, Section 51 and 52. (B.C. Reg. 332/2007 – November 2007)

It shall be the policy at the Jack and Jill Parent Participation Preschool to abide by the Child Care Licensing Regulation Act regarding discipline: section 51 Behavioural Guidance; and section 52 Harmful Actions Not Permitted. 

The legislation reads as follows:

Behavioural guidance (abridged)

51(1) A licensee must

(a) ensure that behavioural guidance is appropriate to the age and development of the child who is receiving the guidance, and

(b) provide to employees and parents a written statement of the licensee’s policy on behavioural guidance.

Harmful actions not permitted

52 (1) A licensee must ensure that a child, while under the care or supervision of the licensee, is not subjected to any of the following:

(a) shoving, hitting or shaking by an employee or another child, or confinement or physical restraint by another child;

(b) confinement or physical restraint by an employee, except as authorized in a child care’s plan if the care plan includes instructions respecting behavioural guidance;

(c) harsh, belittling or degrading treatment by an employee or another child, whether verbal, emotional or physical, that could humiliate the child or undermine the child’s self respect;

(d) spanking or any other form of corporal punishment;

(e) separation, without supervision by a responsible adult, from other children;

(f) as a form of punishment, deprivation of meals, snacks, rest or necessary use of a toilet.

(2) A licensee must ensure that a child is not, while under the care or supervision of the licensee, subjected to emotional abuse, physical abuse, sexual abuse or neglect as those terms are defined in Schedule H.

The philosophy at the Jack and Jill Parent Participation Preschool on the most appropriate way to offer discipline is as stated in the Province Of B.C.’s publication “Guiding Children’s Behaviour”. It is the responsibility of all staff and participating parents to become familiar with and use appropriate prevention and intervention techniques. This guide is available online and in the parent’s library.

 Overall classroom discipline is ultimately the teacher’s responsibility. Parents and paid assistants are to be actively involved in maintaining a positive, constructive atmosphere. Where individual situations exceed a parent / paid assistants comfort level or abilities, the teacher will be asked to step in to assist or take over for that parent / paid assistant.

Concerns regarding overall classroom management or discipline of an individual child should be discussed at the earliest convenience with the teacher. It is not appropriate to do this during school hours. Your teacher will help you to arrange a mutually convenient private discussion time. If the situation cannot be satisfactorily resolved, the Personnel Officer should be consulted.


Any member who is unable to attend all or part of a General Meeting should advise the Head Teacher/Supervisor in advance.


Most General Meetings will include a Parent Education element, by way of speaker or suggested reading.


Have your child bring a snack each day sufficient for sharing with all the children. Please be aware of current class allergies as well as foods that pose a choking hazard. The list below may be amended in any way necessary to provide for the safety of children with allergies.


 – Fresh or dried fruit. Wash fruit well to remove residues of toxic sprays. Better still, purchase organic fruit for preschool.

 – Grapes must be seedless and halved before serving to the children.


 – Avocado, cucumber slices, broccoli or cauliflower in florets, cabbage wedges, sweet pepper sticks, carrot sticks cut in long thin strips (including baby carrots), celery sticks, turnip pieces, zucchini spears, cherry tomatoes (halved before serving to the children)

Breads and Cereals:

 – Whole grain breads or crackers, wholesome muffins made with whole wheat flours, and rice crakes are a few ideas.

 – Choose breads and crackers without additives or trans fats.

 – Bran, oatmeal, wheat germ, carrot, pumpkin and zucchini breads are all good and interesting choices.

 – Dry cereals are not a good option for snack as many are high in calories, sugar, salt, food colours and additives, and may be low in nutrition.


 – Cubes of cheese

 – Pitted dates stuffed with cream cheese

 – Unsalted sunflower or pumpkin seeds

 – Dried nori (seaweed) torn into bite sized pieces

Special Occasions:

You may bring a special treat for sharing with all the children on your child’s Birthday or other special occasions, in addition to the regular snack. The rules are somewhat relaxed (i.e. birthday cupcakes or cookies may be allowed) AFTER consultation with the Supervisor. It is helpful to mention your intentions to the Supervisor before the special day. Again, be aware of any allergies that may exist in your child’s class.

Try a whipped cream or cream cheese frosting sweetened with a small amount of honey as an alternative to heavily sugared butter icings as a birthday treat.

If you have any questions or ideas for other snack items, feel free to speak with the Supervisor.

The Nutrition Policy should be read in full, and is available in the Parent Education Library.