Parent Manual

Our parent participation/involvement preschool is a non-profit organization, operated by teachers, helped by parents who are part of the Executive, by managing meetings and fundraisers, or who help with other school jobs, such as recycling, laundry, maintenance, bi-annual cleaning etc.

The Executive of the school employs qualified teachers, who are licensed under the BC Governments ECE Registry and the Community Care and Assisted Living Act, Child Care Licensing Regulation. We are regularly inspected by the Vancouver Coastal Health and our local Fire Department.

The preschool provides a place where the children/student can experience an enjoyable school experience. This early school experience will be valuable once our children enter public school. It is also a place where parents have the opportunity to watch their children as members of a group; in observing and conversing with the teacher and other parents, to find new ways of managing our children.

It is also a supportive community of families where we demonstrate empathy, acceptance and understanding. Most of all, your involvement in the school sends a powerful and loving message to our children that they are important and we care about what they do.

In a preschool, emphasis is not on formal learning such at the ABC’s or 123’s. The philosophy of our preschool is that children learn through play. We are based on the Reggio Emilia approach, which places the natural development of children and their relationship to their environment at the centre of learning. “Learning” must make sense from the child’s point of view. Therefore the activities are “child led”, which is a way of saying they have some control over the direction of their learning. Their play is guided by teachers and the program is planned with specific goals in mind for growth milestones for the appropriate age, outdoor exploration (changing that occur in nature or the seasons) and social development.

The daily program is flexible, with a balance between:

-active and quiet play 

-group and individual play 

-free and planned play 

-outdoor and indoor play 

– conversing and listening

-snack time and or/lunch time


Jack and Jill Preschool is one of 30+ preschools in BC that are members of the Council of Parent Participation Preschools. Each family in the Jack and Jill Preschool pays a membership fee(included in the Registration fee) to join the Council of Parent Participation Preschools (CPPP) in British Columbia. A variety of services and supports are provided to our school by virtue of this membership. The CPPP and CPPP Teacher association negotiate/create our Supervisor and Assistant Supervisor Contracts for our School.

Non-Profit Organization

Our Preschool is operated as a Non-Profit Organization. There for we are required by the Society Act of BC to have a Board of Directors (Executive) , have members (families), and adhere to our own Constitution and Bylaws.

Our Teachers are hired by our Executive, by way of the CPPP teacher contract protocols to run the schools Education Program, and manage the day to day operations of the school.

The Executive run meetings, and manage the set yearly Fundraisers and Marketing (Social Media) efforts.

The Members(each family) are required to hold a job on the Parent Job list, or be part of the Executive. Some jobs require weekly attention, some jobs require a single day of commitment in a year. We thank everyone for their ability to help our school run a little smoother.

NEW!! 2021/22 School Year Classes Times:

3 year old class: Monday & Wednesday – 9:15am-12:15pm

4 year old class: Tuesday & Thursday – 9:15am -1:15pm


There are two kinds of fees payable to the school. 

The Registration Fee is payable at the time of registration and includes the following yearly costs: a fee for membership in the CPPP; and insurance costs (fire and liability). The Registration Fee is non-refundable. 

Tuition Fees can be paid by two means:

One time payment of the full yearly tuition, (recommended for families whose children are familiar and comfortable in our program)

-or 10 Monthly payments, which are payable in advance and are due on the 1st of each month. From September 1st to June 1st.

Fees are calculated yearly during the preparation of the annual budget. These fees (along with the remainder of the budget) are approved in by the membership at the Annual General Meeting at the end of the Fiscal year, and then voted in during the first General Meeting of the next Fiscal year.

As stated in the bylaws, the fees are for a full month regardless of the number of days attended. A month covers the period from the 1st of the month to the 1st of the following month (i.e. 1st of September to 1st of October).

One time payment of the years tuition can be paid by E-transfer.

The monthly payment of fees are collected by an Electronic Fund Transfer (EFT)(preferred), cash, e-transfer or cheque.


JOVIAL is our administration software. In your JOVIAL account you will see:

  • a record of your payments (Registration fee, Tuition fee payments)
  • All forms and document or image uploads
  • Class List with caregiver contact numbers
  • Internal registration for the following years Term(internally open: December) Public Registration opens: Febuary
  • Links to Parent handbook, Bylaws and Constitution, Parent Job List and Meeting Minutes


Our school is closed on Civic Holidays, and for Winter Break and Spring Break, which align with the SD46 Calendar. See our website calendar for those dates. We are NOT closed for the SD46 ProD days, as we are not part of the Public School system.

If weather conditions such as snow create dangerous driving conditions, and close the SD46 school bus routes, we will close our school for that day as well, as the roads are then deemed not safe to travel. We will inform families of the Snow Day.

If our school needs to close for whatever other reason, Teacher Jenna will email the day before or the morning of. Please email her back to confirm you have seen the email, if not she will call you to confirm.


Children should be sent to school in sturdy clothes suitable for all types of play, both indoors and outdoors.

Indoor clothing should be comfortable and washable, though please note that some paints or materials may not ever fully wash out of clothing. *Some families set aside specific sets of clothes as “Preschool clothes” which can get painted/glued or dirty.

You may keep slippers for inside (and extra underwear or a change of clothes if your child requires it) at the school. All removable items of clothing and shoes should be carefully marked with your child’s full name.

Outdoor clothing must be weather appropriate.

In winter, make sure your child has a warm hat and some mitts or gloves. If it is rainy, have your child wear boots and a waterproof jacket or muddy buddy.

In spring/summer, a ball cap or sunhat, running shoes are the appropriate outdoor summer shoes for preschool, not sandles/crocs, or flip-flops. .


When dropping off and picking up children, please come into the school Yard entrance, and scan your class JOVIAL Qcode, located on the outside notice board. Lock the gate upon entering and leaving so children can not go out to the parking lot without a parent.

Please note that the teachers are not obligated to release your child to anyone without being informed in advance.

Drive slowly and with awareness when coming in or out of the parking area as small children run out between the cars.

Please pick up your child on time –by signing out of class thru the JOVIAL Q Code. Being on time to pick up your child, helps your child feel secure and comfortable at school. Also please be advised that the Town of Gibsons has a “no idling” bylaw which means that vehicles stopped for longer than 2 minutes must turn off their engines. Please respect this rule and shut off your engines – the playground is right beside the parking lot, and no one wants our children breathing in additional pollution.


Arrangements for the children’s transportation to and from preschool remain the responsibility of each parent. You may form “carpools” but do inform the teacher of these arrangements and any daily deviations. All parents who drive young children (especially those driving in carpools and on children’s excursions) must increase their third party liability insurance to a minimum of one million dollars. All children must be in appropriate car seats as per B.C. law.


In the case of a severe cold or any other contagious disease, your child should be kept at home.

For specific Covid Policies and Procedures please see our Health and Safety Policy, Cleaning and Sanitary Policy, and our Mask Wearing Policy on our School Policies page

In the case of a communicable disease (e.g. mumps, measles, Covid-19 etc.) please inform the teacher as soon as possible.

Following these guidelines are for determining when to keep your children at home, which have been determined by Vancouver Coastal Health.

Symptoms which require children to be excluded from child care facilities:

• Pain: any complaints of unexplained or undiagnosed pain.

• Acute cold with fever, runny nose and eyes, coughing and sore throat. The child may stop being contagious once temperature, well being and energy are normal, although coughing and runny nose may continue (depending on the suspect illness).

• If symptoms are caused by a known allergic reaction, the child is not contagious.

• Difficultly in breathing – wheezing or a persistent cough.

  • Fever (100 F / 38.3 C or more) accompanied by general symptoms such as listlessness may be an early sign of illness that requires a physician’s attention.

• Sore throat or trouble swallowing

• Infected skin or eyes or an undiagnosed rash.

  • Headache and stiff neck – SHOULD SEE PHYSICIAN

• Unexplained diarrhea or loose stools combined with nausea, vomiting or abdominal cramps. These symptoms may indicate a bacterial or viral (gastrointestinal) infection which is very easily passed from one child to another. 

The child should be kept home until all symptoms have stopped.

•Nausea and vomiting may be an early sign of illness that requires a physician’s attention

• Severe itching of body and scalp

• Children with known or suspected communicable diseases

It is required to keep (or take) a child home when the child:

   – is suffering from one of more of the above symptoms.

   – is not well enough to take part in the regular program of the facility.

Head Lice

Head Lice are a common human parasite that you and your family, will be introduced too, thru daycares, preschool or elementary school. Head Lice are in every country of the world and can affect all races and genders.

Having head lice does not mean you are not clean. It’s not your fault if you or your child has head lice.

Generally the first time you find out your child or self may have been in contact with someone with head lice, it will seem shocking and instantly make your head itch. This is a normal response.

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You can prepare yourself and family, by watching lice removal YouTube videos, and getting a lice comb. (amazon or local pharmacy). Learn where to look for signs of infestation on the scalp when the time comes.

Upon hearing that there has been a case in our preschool, all students who have long hair should wear hair up in a pontail or braids. Lice travels along the strand of hair by walking with unique claws at the end of their legs, as they do not fly or jump.

It is our school policy to inform parents if there is or has been a case of Head lice at our school. We do not say which class or who has been infected. It is the responsibility of the parents of the infected child to care for their child to eliminate their head lice case.

Info on Head Lice:

Head lice are tiny insects that live on the scalp, where they lay eggs. Head lice do not spread disease.

What do head lice look like?

Lice have 3 stages – the egg (nit), the nymph and the adult.

  • Nits are whitish-grey, tan or yellow ovals, about the size of a grain of sand. They stick to the hair close to the scalp and can look like dandruff. Nits hatch into nymphs in 9 to 10 days. Nits are generally located behind ears, of at the nap of the neck.
  • Nymphs are baby lice. They look like adult lice but smaller.
  • Adult lice are hard to see since they are about the size of a sesame seed. Adult lice can live for up to 30 days on a person’s head, but they die within 2 days away from the scalp. 



The aim of parent education is to keep families informed of new developments in matters relating to our children and to expose you to areas that you may be unfamiliar with, or to discuss matters you may like to know more about.

Our Parent Education is an element of our school that we take pride in. Speakers who are experts on various topics are invited to speak at our General Meetings. All parents are required to attend General Meetings. Parent Education will also be offered in the Head Teachers monthly newsletter and on our website through links and resources.


We also have a library with books pertaining to different aspects of children’s growth and needs which may be borrowed by parents at any time. The library is located under the main notice boards against the wall just beyond the cubby area. Please sign out any books which you may wish to read using the sheet provided near the books. If you have a book that you think will be beneficial to other parents, please recommend it to the Head Teacher. We also accept book donations. If you have a book that you would like to give to the school, you can give it to one of the teachers.


The Personnel Officer serves as a liaison between the teachers and the Membership(Executive included) (see Bylaws), and between the Preschool and community. If you have any concerns, please contact the Head Teacher regarding curriculum and operations of the school including Accounting. If no solution is reached, contact the Personnel Officer. You may also speak with any member of the Executive regarding Fundraising or Marketing.


Just inside the entrance to the school is your child’s cubby. The teachers, the Executive and other parents also use this cubby to communicate with you.

Teachers will also communicate with you thru email, via our monthly newsletter, thru the preschool Gmail, thru a preschool dedicated email account, such as Treasurer, Registrar or thru the JOVIAL system.

Please remember to pick up your child’s artwork and any other information each day. In addition, there are two notice boards. One inside and outside the entrance of the school, where membership informing documents are posted, as well as other timely information.


Beginning school often imposes a strain both on the child and the parent. It is important that the parent stay close by for the first day and for as many days as necessary to help ease the transition from home to school. Some children find the adjustment much harder than others, and each child must be given the time and support s/he needs to make the break. It is important that the child feels secure with this, as his / her first school experience. A gradual intake of children (Gradual Start) and shorter school hours are generally arranged during the first week of school to allow the teachers to establish a relationship with each child and to give the child a chance to adjust to the school environment.

Parents should be able to leave their child for a full class, by the second month of school (end of October). If your child is still not ready by then, please discuss your options with the Head Teacher.


Say encouraging things when the child asks about school, without overselling the experience or using it as a threat (“You can’t go to big boy school if you pee in your pants!”). Remember that each child is going to react in his or her own unique way to the new experience. There will be children in each class working thru their own experience of separating from their parent.


Be prepared for changes in your child’s behaviour. New behaviours are common, such as: needing more rest; restless or disturbed sleep; temper tantrums; or regressing to habits or behaviours characteristic of a younger child. It is very common for a child to take on new independence (new behaviour at home) after s/he feels comfortable at school. Some children will not want to leave preschool at the end of class, this is also normal, and they are starting to learn how their desires can be negotiated. Work with your child thru this transition stage, how you negotiate and discuss what your child is going thru, will be a life long activity.


Remember to be loving and supportive on the first few days of school. It is normal for your child to: stand on the sidelines; hit or bite another child; refuse to give or take turns; cry or break down easily; or cling excessively to you when you try to leave. If you find the behaviour troubling, speak with the teacher. They are there to support you.

Try to appear calm and unconcerned, although you may not feel like this internally. Help your child feel secure and comfortable by returning for him/her on time. Avoid comparing or talking about your child to others, especially verbally within his/her hearing.



Regarding an Emergency event ie, Flood, Earthquake, or other natural disaster.

The most important thing to remember during any kind of incident is to stay calm and reassure the children. The chain of command at our school is as follows. The teacher is in charge during an emergency. If the teacher is not able to give direction, the assistant teacher will assume control. We follow our Emergency Preparedness Plan.

An emergency kit, containing tools, food, and medical supplies is stored at the back of the school in the shed. The kit is in a large yellow Rubbermaid tub. The kit contains all the items recommended by emergency planning authorities for a school our size. If your child has an ongoing health condition requiring medication, it is your responsibility to purchase this medication (enough for at least 72 hours), to fill out and sign an authorization form (available from the Assiatant Teacher/Operations), and put the form and medication into the emergency kit. You are also responsible for keeping the medicine current if it has an expiry date.

As soon as possible after the disaster, you will be expected to pick up your child at the Preschool, or if the situation is untenable, at the nearest emergency evacuation centre, the location of which will be announced on CKAY 91.7 FM. In the event that you cannot make it to the school, we will expect one of three alternate adults to pick up your child.


This procedure is a general summary.

After an event:

– the supervisor will make the evacuation decision. If evacuating, the Supervisor will lead class to the meeting place on the grassy area at the far side of the Harmony Hall Parking lot.

No one will re-enter the building unless instructed by the supervisor.

Children are picked up, and are marked on the class list:

-First and last name of who picked up the child

-Where the adult was planning to take the child (i.e. home, Evacuation Centre)

-What time the child left

– do not phone the school – keep phone lines clear for emergencies.

– when safe to travel, go to the school to collect your child – your child will NOT be released otherwise.

– if you are unable to reach the school, contact your alternate guardian to collect your child.




It shall be the policy at the Jack and Jill Parent Participation Preschool to abide by the Child Care Licensing Regulation Act regarding discipline: section 51 Behavioural Guidance; and section 52 Harmful Actions Not Permitted. 

The legislation reads as follows:

Behavioural guidance

51(1) A licensee must

(a) ensure that behavioural guidance is appropriate to the age and development of the child who is receiving the guidance, and

(b) provide to employees and parents a written statement of the licensee’s policy on behavioural guidance.

Harmful actions not permitted

52 (1) A licensee must ensure that a child, while under the care or supervision of the licensee, is not subjected to any of the following:

(a) shoving, hitting or shaking by an employee or another child, or confinement or physical restraint by another child;

(b) confinement or physical restraint by an employee, except as authorized in a child care’s plan if the care plan includes instructions respecting behavioural guidance;

(c) harsh, belittling or degrading treatment by an employee or another child, whether verbal, emotional or physical, that could humiliate the child or undermine the child’s self respect;

(d) spanking or any other form of corporal punishment;

(e) separation, without supervision by a responsible adult, from other children;

(f) as a form of punishment, deprivation of meals, snacks, rest or necessary use of a toilet.

(2) A licensee must ensure that a child is not, while under the care or supervision of the licensee, subjected to emotional abuse, physical abuse, sexual abuse or neglect as those terms are defined in Schedule H.

The philosophy at the Jack and Jill Parent Involvement Preschool on the most appropriate way to offer discipline is as stated in the Province Of B.C.’s publication “Guiding Children’s Behaviour”.

 Overall classroom discipline is ultimately the teacher’s responsibility. Paid assistants are to be actively involved in maintaining a positive, constructive atmosphere. Where individual situations exceed an assistants comfort level or abilities, the teacher will be asked to step in to assist or take over for that assistant.

Concerns regarding overall classroom management or discipline of an individual child should be discussed at the earliest convenience with the Head Teacher. It is not appropriate to do this during school hours. Your teacher will help you to arrange a mutually convenient private discussion time. If the situation cannot be satisfactorily resolved, the Personnel Officer should be consulted.


Any member who is unable to attend all or part of a General Meeting should advise the Head Teacher/Supervisor in advance.


3’s Class: Have your child bring a snack each day sufficient for sharing with all the children. Please be aware of current class allergies as well as foods that pose a choking hazard. The list below may be amended in any way necessary to provide for the safety of children with allergies.


 – Fresh or dried fruit. Wash fruit well to remove residues of toxic sprays. Better still, purchase organic fruit for preschool.

 – Grapes must be seedless and halved before serving to the children.


 – Avocado, cucumber slices, broccoli or cauliflower in florets, cabbage wedges, sweet pepper sticks, carrot sticks cut in long thin strips (including baby carrots), celery sticks, turnip pieces, zucchini spears, cherry tomatoes (halved before serving to the children)

Breads and Cereals:

 – Whole grain crackers, and rice crakes are a few ideas.

 – Choose crackers without additives or trans fats.


 – Cubes of cheese

 – Unsalted sunflower or pumpkin seeds

 – Dried nori (seaweed) torn into bite sized pieces

4’s Class: please have your child bring a sharable snack (eg. Apple that can be cut into pieces etc) to share with the class at morning snack and please provide your Childs own lunch.

Special Occasions:

You may bring a special treat for sharing with all the children on your child’s Birthday or other special occasions, in addition to the regular snack. The rules are somewhat relaxed (i.e. birthday cupcakes or cookies may be allowed) AFTER consultation with the Supervisor. It is helpful to mention your intentions to the Supervisor before the special day. Again, be aware of any allergies that may exist in your child’s class.

Try a whipped cream or cream cheese frosting sweetened with a small amount of honey as an alternative to heavily sugared butter icings as a birthday treat.

If you have any questions or ideas for other snack items, feel free to speak with the Supervisor.


JOVIAL is our administration software. In your JOVIAL account you will see:

  • a record of your payments (Registration fee, Tuition fee payments)
  • All forms and uploads
  • Class List with caregiver contact numbers
  • Internal registration for the following years Term(internally open: December) Public Registration opens: Febuary
  • Links to Parent handbook, Bylaws and Constitution and Meeting Minutes

Parent Job List:

Every family is required to hold a job on the Parent Job list, or be parent of the Executive. Some jobs require weekly attention, some jobs require a single day of commitment in a year. We thank everyone for their ability to help our school run smoother.

Our Open Door Classroom:

Our Open Door Classroom concept was born from the social distancing requirements related to Covid-19.

With our Open Door Classroom, we have our front door to our school open thru out the class session, where students are able experience activity stations in both indoor and outdoor settings. Our 4’s Class will go on nature walks during their class to experience their environment.